Supporting Materials - 2021 Facilities Assessment Project

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These supporting materials will help provide context and additional information about the 2021 Project to Assess Corvallis Facility Needs.

The most current information is listed at the top. The list will be updated regularly throughout the project. For questions or additional clarification, feel free to email Mark Shepard.

  • January 18, 2022 Council Meeting - The City Council adopted the Citywide Facilities Strategy, the final report on the assessment project, at a regular meeting in January 2022.
  • Citywide Facilities Strategy - The consultant team’s report on the assessment work effort includes findings and recommended conceptual-level projects.
     
  • November 15, 2021 Council Meeting - The City Council received a third briefing on the project at a regular meeting in November 2021, with a presentation that included an synopsis of the technical analysis performed over the entire project, a prioritization scheme for the recommended projects, and some thoughts on typical next steps for facility projects after the assessment stage is completed.
  • October 7, 2021 Council Work Session - The City Council received a second briefing on the project at a work session in October 2021, with a presentation on the solution development process, the recommended solutions and costing.
  • Facilities Planning Process - The process to move from an assessment of a site’s needs to addressing the deficiencies identified can take many years. This graphic depicts the stages in the major facility investment process, along with the typical steps that are taken in each stage.
     
  • Guiding Principles - In the second phase of the project, the consultant team addressed the key findings from the assessment phase through development of alternative solutions.   Guiding Principles were developed as a check that the alternative solutions aligned with the City’s and the community’s values.  These principles were drawn from the Strategic Operational Plan Policy Priorities, which are created by the City Council to move the organization toward the community’s goals laid out in the Imagine Corvallis 2040 Vision.  A solution was not considered viable if it did not meet the criteria in the Guiding Principles.
     
  • Current and Future Needs - The first phase of the project was an assessment of the current way staff spaces are used at each location, and how those spaces are functioning in terms of ability to deliver services to the community, green building practices, and resilient structures. This graphic shows the consultant team’s conclusions about the space deficiencies in the current facilities in providing current and future services.
     
  • Space Needs Projections - The consultant team used industry standards to determine the size of the areas needed for each department to operate with current staffing levels, and the appropriate storage for assets and materials, as well as with a projection of staffing levels for the next 20 years, to 2040. They also assessed the spaces required for the organization to effectively meet equity, inclusion, and sustainability objectives. This document details the consultant’s square footage projections.
     
  • Key Findings for the Portfolio – While each site had issues that are unique to the type of service delivered at that location, the consultants found common themes in the deficiencies uncovered across the portfolio that were inhibiting to efficient service delivery today.
     
  • Facility Ranking Graphic - The consultant team ranked each site on three criteria: condition, workspace quality and workspace function.  See the Facility Ranking Outputs link for more information about this assessment.  This Facility Ranking Graphic shows the average ranking across the three criteria for each location.
     
  • Facility Ranking Outputs - The consultant team noted the major findings for each site that were revealed during their site visits and through the interviews with department staff that they conducted.  These findings fed a numerical ranking for each criteria and an average ranking for each site.  This information was used to come to a conclusion about the capability of the existing structure to meet the current and future demands for space, as well as to inform potential alternative solutions to the deficiencies identified. This link shows the outputs from that process, which feed the average rankings captured in the Facility Ranking Graphic above. There was a fourth criteria, flexibility, which wasn’t used to assess the current condition, but was used to assess the potential of the current facility to be remodeled or repurposed.
     
  • September 9, 2021 Council Work Session - The City Council received a first briefing on the project at a work session in September 2021, with a presentation on the results of the assessment phase.

Click here to go back to the Facilities Needs Assessment page.

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